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Village of Republican City

Welcome to Republican City!

PO Box 36 Republican City, NE 68971 (308)920-2243


Village of Republican City


The regular monthly meeting of the Board of Trustees was held on November 6, 2017, at 5:30 p.m. at the Fire Hall with Trustees Eddy, Einspahr, Hammond and Valentine present. Clerk Waldo, Utility Supervisor Whetstine, Larry Steele with Miller & Associates, Ryan Zinnel and Michael McConnell were also present. Posted notices in three public places within the village. Notice of meeting and agenda was given to Trustees in advance. As required by law Chairman Eddy, pointed out the copy of the Opens Meeting Act posted on the wall for public viewing and called the meeting to order. Proceedings shown were taken while convened meeting was open to the public.


Motion by Hammond, seconded by Valentine, to approve the minutes of the last meeting as published Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


Motion by Valentine, seconded by Einspahr to pay the following bills:


GENERAL: State of NE, $672.98; IRS, $0.08; State of NE, $58.55; Commercial State Bank, $10.50; Verizon, $112.17; IRS, $172.28; Bower Transmission, $177.03; Platte Valley Comm., $154.96; Bladen Sand & Gravel, $22.07; One Call Concepts, $1.14; Doug Walker, $408.50; 5-R Repair, $1027.31; Office Solutions, $48.90; R & R Sales, $142.30; EMS Billing Service, $547.64; CPI, $37.91; Melissa Waldo, $575.71; USPS, $23.85; TVPPD, $175.38; Harlan County Journal, $208.28; Frontier , $116.39; Payroll, $749.14; USPS, $3.84; NMCA, $20.00; Tom Pollard, $75.00; Island, $27.00; Sarah Springer, $80.47; CHS Agri- Svc, $64.57; Presto X, $55.62; Allen Tree Service, $500.00; One Call Concepts, $3.42; Matheson Tri- Gas, $351.66; Black Hills Energy, $83.02; Trustworthy Hardware, $22.05; CHS Agri Svc, $322.00; EMS Billing Svc, $212.99; CPI, $52.97; Matheson Tri- Gas, $50.05.


STREET: TVPPD, $1375.63; Island, $27.00.


WATER: State of NE, $368.49; TVPPD, $132.96; USPS, $51.00; NE Public Health Env Lab, $31.00; Island, $27.00; Sargent Drilling, $450.00; Southern Power, $200.00; Black Hills Energy, $35.88.


WASTEWATER: UHC, $2161.15; IRS, $942.86; Payroll, $3108.98; USPS, $51.00; Island, $27.01.

Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


RECEIPTS: Liquor Licenses, $1300.00; Donations, $2325.00; State of NE, $2992.95; Building Permits, $40.00; TVPPD, $5624.21; Harlan County Treasurer, $4047.26; Ambulance Income, $1419.93; State of NE, $2793.06;  Utility Billing, $10,654.88; Flea Market, $140.00; Int Inc- CD, $257.48; Int Inc- ckg, $104.23.


Treasurer’s report was read and approved.


Motion by Einspahr, seconded by Valentine to open the One and Six Year Hearing at 5:36 pm. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried. Larry Steele with Miller & Associates was present to discuss the One and Six Year street plan. At this time, the plan is for maintenance only. Discussion was held regarding the cost to pave West and Norris Avenues to 2nd Avenue without storm sewers. Larry will put together numbers. There were no comments from the public. Motion by Einspahr, seconded by Valentine to close the hearing at 5:49 pm. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried. Motion by Einspahr, seconded by Hammond to pass Resolution 110617-3. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


2016-2017 Annual Treasurer’s report was presented. Motion by Einspahr, seconded by Valentine to approve the 2016-2017 Annual Treasurer’s report. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


2016-2017 annual audit engagement letter from Contryman Associates was presented. The cost for the annual audit is not to exceed $7,600.00. Motion by Valentine, seconded by Hammond to approve the 2016-2017 annual audit engagement letter from Contryman Associates. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


Discussion was held regarding purchases by the RCVFD for ambulance related items and supplies. Motion by Valentine, seconded by Einspahr to allow RCVFD purchase items $300.00 or less without village board approval, but must be approved by Village Clerk before purchase. Purchases over $300.00 must be approved by the village board. Emergency purchases over $300.00 can be made without the approval of the Village Board, if approved by the Village Clerk. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


No action was taken on Resolution 110617-1 to sell the old ambulance/ equipment hauler due to lack of motion. Discussion will be held at the next fire meeting regarding the sale of the old ambulance/equipment hauler.


Motion by Valentine, seconded by Hammond to pass Resolution 110617-2 to sell Southern Horizons Addition, Lot 12 for a minimum bid of $8,000.00. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried. Sealed bids will be accepted until 5:00 pm on December 4, 2017.


Discussion was held regarding offer of $4000.00 for Southern Horizons Addition, Lot 10 by Mike Knopik. Lot is currently listed at $5000.00. Motion by Einsphar, seconded by Valentine to decline the offer of $4000.00 for SHA, Lot 10 by Mike Knopik. . Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


Grant has been submitted to Nebraska Game and Parks for the proposed playground and shelter. Total donations received to date is $3799.00. Grant decision should be made in January 2018.


Discussion was held regarding the purchase of a recycling trailer. Estimate was presented from Dempsters LLC for $6848.80. This is for a 4 bin recycling trailer. Clerk will contact MNIS to see what cost is for them to pick up trailer and if our trailer would be returned. Motion by Einsphar, seconded by Valentine to table discussion until December meeting. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


Motion by Einsphar, seconded by Valentine to approve the building permit for 20 West Avenue. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried. Motion by Einspahr, seconded by Hammond to approve the building permit for 12 Circle Drive. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried. Motion by Einsphar, seconded by Valentine to approve the building permit for 22 Norris Avenue. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried. Motion by Einspahr, seconded by Hammond to approve the building permit for 2 West Avenue. Voting Aye: Eddy, Einspahr, Hammond and Valentine. There were no votes against the motion. Absent: Orcutt. Motion carried.


The water storage tank will be inspected on Tuesday. Water will be running down West Avenue until the inspection is done and two water samples are taken and results returned. Village Clerk office will be closed December 18-22, 2017.


Motion by Hammond, seconded by Valentine to adjourn at 6:41 p.m.


The next regular scheduled village board meeting will be held Monday, December 4, 2017 at 5:30 p.m. at the Fire Hall. Meeting is open to the public and the public is encouraged to attend.


Melissa Waldo, Clerk

Village of Republican City