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Village of Republican City

Welcome to Republican City!

PO Box 36 Republican City, NE 68971 (308)920-2243

January 5, 2015 Minutes

 

  

Village of Republican City

The regular monthly meeting of the Board of Trustees was held on January 5, 2015, at 7:04 p.m. at the Fire Station with Trustees Crawford, Eddy, Hammond, Orcutt and Einspahr present.  Clerk Waldo, Utility Supervisor Whetstine, Attorney Doug Walker, Larry Steele with Miller & Associates and Shirley Valentine were also present. Posted notices in three public places within the village were given.  Notice of meeting and agenda given in advance to trustees. As required by law Acting Chairman Hammond, pointed out the copy of the Opens Meeting Act posted on the wall for public viewing and called the meeting to order.  Proceedings shown were taken while convened meeting was open to the public.

Motion by Orcutt, seconded by Crawford, to approve the minutes of the last meeting as published.   Voting Aye:  Crawford, Hammond, Orcutt and Einspahr.  There were no votes against the motion.  Absent:  Eddy.  Motion carried. 

Motion by Orcutt, seconded by Einspahr to pay the following bills:

GENERAL: CMS Shop, 390.93;  Verizon, $120.77;  State of NE, $569.05;  Medicare, $542.00;  IRS, $513.18;  One Call Concepts, $1.10;  Trustworthy Hardware, $54.41;  CPI, $77.60;  Harlan County Journal, $33.00;  Jim’s OK Tire, $170.25;  Presto X, $54.00;  Harlan County Clerk, $95.20;  USPS, $1.82;  Source Gas, $145.40;  Harlan County Journal, $73.07;  TVPPD, $244.36;  Frontier, $108.76;  Payroll, $1110.05;  D. Walker, $246.00;  Contryman Assoc., $4000.00;  Platte Valley Comm., $191.38;  M. Waldo, $79.99;  Island, $59.18;  Reed Disposal, $51.00;  S&W Auto Parts, $36.00;  D. Walker, $257.50.

STREET:  Jim’s OK Tire, $170.2;  TVPPD, $1370.04;  Island, $59.18.

WATER:  Jim’s OK Tire, $170.25;  Source Gas, $51.25;  USPS, $34.00;  TVPPD, $139.71;  NE Public Health Env Lab, $15.00;  SPD, $385.00;  Island, $59.18. 

WASTEWATER:  CMS Shop, $1493.34;  IRS, $1542.90;  Jim’s OK Tire, $170.25;  USPS, $34.00;  Payroll, $2867.97;  Island, $59.17. 

Voting Aye: Crawford, Hammond, Orcutt and Einspahr.  There were no votes against the motion.  Absent:  Eddy.  Motion carried.

RECEIPTS:  Utility Billing, $9479.23;  Real Estate deposit, $2100.00;  Harlan County Treasurer, $1142.50;  State of NE, $4853.08;  Rental Income, $100.00;  TVPPD, $3488.35;  Tobacco License, $10.00;  Int Inc- CD, $85.87;  Int Inc- Ckg, $28.21.

Treasurer’s report was read and approved.  Discussion was held regarding obtaining CD rates from at least 2 area banks to compare current rates.  Clerk will obtain rates and present at next regular meeting.

Motion by Orcutt, seconded by Crawford to open the 1 & 6 Year Street Hearing at 7:10 pm.  Voting Aye: Crawford, Hammond, Orcutt and Einspahr.  There were no votes against the motion.  Absent:  Eddy.  Motion carried.  Larry Steele with Miller & Associates was present to discuss the 1 & 6 year street plan.  The current plan for both is maintenance. Question was raised whether treating the gravel roads to reduce dust would be considered maintenance.  Larry will check and get back to the clerk.  No comments were made by the public.  Kris Eddy entered the meeting.  Motion by Hammond, seconded by Orcutt to close the hearing at 7:20 pm.  Voting Aye:  Crawford, Hammond, Orcutt, Einspahr and Eddy.  There were no votes against the motion.  Motion carried.  Motion by Hammond, seconded by Orcutt to approve Resolution 010515-1 regarding the 1 & 6 Year Street plan.  .  Voting Aye:  Crawford, Hammond, Orcutt, Einspahr and Eddy.  There were no votes against the motion.  Motion carried

One bid was received for the sale of Southern Horizons, Lots 3,4 and 5.  The bid was received from Dan and Josie Kelly in the amount of $21,000.00.  Motion by Hammond, seconded by Crawford to accept the bid of $21,000.00 from Dan and Josie Kelly.  Voting Aye:  Crawford, Hammond, Orcutt, Einspahr and Eddy.  There were no votes against the motion.  Motion carried

Discussion was held regarding employee health insurance due to CoOpportunity Health being placed in rehabilitation status by the Iowa Department of Insurance.  Several options were discussed.  Clerk Waldo will contact an agent to provide options, including individual plans.  Motion by Crawford, seconded by Hammond to hold a special meeting on January 13, 2015 at 7:00 pm in the Fire Hall to discuss employee health insurance options.  Voting Aye:  Crawford, Hammond, Orcutt, Einspahr and Eddy.  There were no votes against the motion.  Motion carried

Discussion was held regarding appointing an alternate member to the Planning Commission.  Will be discussed further at the next regular meeting.

Lien has been filed on 101 Berrigan Road to recoup the cost of demolition of the building.  Attorney Walker has not filed in District Court yet, but will do so soon.

Discussion was held regarding combining water meters at the East end of the shopping center due to a leak under the post office.  It was discussed that both meters can be moved inside, at the expense of the property owner, to bypass the leak, but the lines cannot be combined into one meter.  Tree dump was set on fire by an unknown source on January 1, 2015. 

Computer and wi-fi booster have been set up in fire hall for ambulance billing.  Nebraska Emergency Management Agency will be in town on January 13, 2015 to inspect the playhouse roof and tree pile to close out the file.  Once file is closed, payment should be made for expenses incurred due to storm on June 14, 2014.

Proposal made by Clerk Waldo to change the clerk position from salary to hourly at a rate of $16.00/hour, office hours of 8-12 pm Tuesday and Thursday with additional hours as determined by work load, eliminate paid vacation and maintain single health insurance coverage.  Proposal amended to add a minimum of two hours paid time if called into the office on a day off.  Motion by Crawford, seconded by Einspahr to accept Clerk Waldo’s proposal.  .  Voting Aye:  Crawford, Hammond, Orcutt, Einspahr and Eddy.  There were no votes against the motion.  Motion carried.

Discussion was held regarding job descriptions.  Job descriptions will be developed by each employee and discussed further at the next meeting.  Reminder that the February meeting will be held on Wednesday, February 4, 2015 at 7:00 pm.

Motion by Einspahr, seconded by Crawford to adjourn at 8:12 p.m.  .  Voting Aye:  Crawford, Hammond, Orcutt, Einspahr and Eddy.  There were no votes against the motion.  Motion carried

The next regular scheduled village board meeting will be held Wednesday, February 4, 2015 at 7:00 p.m. at the Fire Hall.  Meeting is open to the public and the public is encouraged to attend.

Melissa Waldo, Clerk

Village of Republican City